MICROSOFT OUTLOOK OUT OF OFFICE HOW TO
MICROSOFT OUTLOOK OUT OF OFFICE FREE

If you exit Outlook and then restart it, however, the list of the senders who have received automated replies is reset. During a session, Outlook keeps track of the list of users to whom it has responded. This rule prevents Outlook from sending repetitive replies to a single sender from whom you receive multiple messages. The reply using a specific template rule in the Rules Wizard sends your automated reply only once to each sender during a single session.

Under Step 1: Specify a name for this rule, type a name for the auto-reply rule, and then click Finish.

There are five options in the drop down list of Show As: box: Free, Tentative, Busy, Out of Office, and Working Elsewhere.

Optionally, select the check boxes for any exceptions to the auto-reply rule. Step 2: In the Appointment window, click the Show As: box in the Options group on the Appointment tab.

Select the template that you created in the previous section, and then click Open.

In the Select a Reply Template dialog box, in the Look In box, click User Templates in File System.

Under Step 2: Edit the rule description (click an underlined value), click a specific template.

Under What do you want to do with the message?, select the reply using a specific template check box.

When you see a dialog box informing you that this rule will be applied to every message that you receive, click Yes.

Under Which condition(s) do you want to check?, select the sent only to me check box and any other criteria that you want, and then click Next.

Under Start from a blank rule, click Check messages when they arrive, and then click Next.

In the Rules and Alerts dialog box, click New Rule.

On the Tools menu, click Rules and Alerts.

Step 2: Create a rule to automatically reply to new e-mail messages

In the File name box, type a name for your message template, and then click Save.

In the Save As dialog box, in the Save as type list, click Outlook Template (*.oft).

In the message window, click the Microsoft Office Button and then click Save As.

In the message body, type the message that you want to send as your automated reply.

On the Options tab, in the Format group, click Plain Text.

On the File menu, point to New, and then click Mail Message.

If you don’t have an IT department, then your email isn’t likely setup on an MS Exchange server and you should leave your computer on. If you’re not sure if your email is setup in this way, ask your IT department. If you dont set a time period, your automatic reply remains on until you. Select the Send replies only during this time period check box, and then enter a start and end time to control when automatic replies are sent. Choose the Send automatic replies option. Note: if your email is not run by a Microsoft exchange server, the you must leave your computer turned on and Outlook running for the automated replies to be sent. On the nav bar, choose Settings > Automatic replies.

MICROSOFT OUTLOOK OUT OF OFFICE HOW TO

I’ll also explain how to send out the automatic response to all emails or only specific ones.

It’ll give you more time to reply by letting people know you won’t be able to get to their emails right away but you’ve received them. Setting up the autoresponder is great when the office is busy, or if you’re lucky enough to be going on vacation. As rules can be highly customized, consider how those might be helpful for you when you’re building your Automatic Replies.This article gives you a more in depth description of how to setup an Outlook autoresponder that was suggested in our past article, 7 Amazing Ways to Manage Your Email Inbox. So if an email is sent by a key client it could be forwarded to someone else on your team who’s responsible for managing that communication. With rules you could, for instance, set up the option to forward a copy of messages from a specific group of contacts.

Social media engagement: Share links to social media for your brand or for new products.Īdditionally, your messages can be tailored a little bit further through rules which are also found within Automatic Replies dialog box.

MICROSOFT OUTLOOK OUT OF OFFICE FREE

Content promotion: Link to recent blog posts, white papers, or other free downloads.Lead generation: Share newsletters or upcoming events.However, like your signatures, your Out of Office message can also be an excellent opportunity to connect in other ways such as: Who would be the alternate contact if it’s urgent.Your Out of Office messages should include at least these three things: Although it’s helpful to be engaging, you really don’t have to be clever or creative. Your Automatic Replies or Out of Office messages can be formatted as you wish to include different size fonts and can be tailored to your audience.

Microsoft outlook out of office